Theradex Oncology has designed and performed more than 350 early-phase oncology trials to date. As a full service CRO, Theradex Oncology knows how to assist its clients in developing successful strategies and execute studies in cancer treatment. Our mission is to ensure that new opportunities in drug development have the very best chance to be of benefit to mankind, with a vision to make cancer a livable disease. With 42 years of experience focused entirely on oncology, we are passionate specialists. We understand the science behind each potential cancer therapy and the challenges that come with moving therapies from mice to man. Our head office is based in Princeton, NJ, USA, while our European operations are managed from our London office

We are hiring an Accounts Assistant (local in Crawley) for 0.5 - 1.0 FTE on a 3 month fixed term contract with at least 2 days working from Crawley office.

The primary responsibilities of this position include, but are not limited to, the following:

• Replicon – check that all timesheets have been completed in accordance with deadline. Remind staff as necessary and answer any queries relating to entering time & relevant codes. Check for accuracy. Import budgets and develop/distribute reports. Set up new Users and Sites in system. Carry out training for new users in time and expenses entry.
• Accounts Payable – Invoices and Expenses - check for accuracy – enter into Accounting system. Prepare schedules of payments for Finance Manager (Europe)/Financial Controller (Europe) to approve prior to entry into bank and print reports. Copy payments for recharge to Sponsors.
• Enter Ad-Hoc Payments into online bank system for approval by Finance Manager (Europe)/Financial Controller (Europe), post into Accounting system and make copies for recharge to sponsor.
• Assist Finance Manager (Europe) in producing end of Month Reports for Financial Controller (Europe)
• Other Direct Costs – Phone - Photocopy - Print & Postage. Prepare schedules and enter into Accounting system. Print reports for sponsor pass through costs. – Copies for Sponsor invoicing & US (US based studies)
• Reconcile payment copies to reports for inclusion in monthly Invoices, prepare summary schedule and advise US office of costs for their clients.
• Review and reconcile Staff Expenses for approval by Finance Manager (Europe), post to Accounting System, file copies for inclusion with sponsor pass through costs, Prepare schedules of payments for Finance Manager (Europe)/Financial Controller (Europe) to approve prior to entry into bank and print reports.
• Assist with preparation of monthly invoices to include updating of templates, assist Finance Manager (Europe) to download and analyse timesheet information from Replicon for review by the Financial Controller (Europe), collation of pass through costs, printing and collating invoices for review by Financial Controller (Europe) prior to scanning to server and despatch to clients
• Assist Finance Manager (Europe) /Financial Controller (Europe) to prepare and enter journals.
• Assist Finance Manager (Europe) /Financial Controller (Europe) to prepare monthly management reports
• Assist Finance Manager (Europe) /Financial Controller (Europe) in developing and improving monitoring and reporting systems
• Carry out regular reconciliations of all bank accounts, investigate and resolve discrepancies
• Barclay Business Card - Reconciliation. – Statements against expense claims received.
• Assist Finance Manager (Europe) to ensure site invoices are raised in a timely manner and re-invoiced to sponsor. Set up payments to sites in online banking system on receipt of client funds. Reconcile client bank and creditor accounts.
• Assist Finance Manager (Europe)/Financial Controller (Europe) in preparation of ad hoc schedules of outstanding treatments for Sponsors
  

Level of Education
Educated to “A Level” standard or equivalent
Bachelor’s degree preferred
Accounting based qualification desirable
Qualified by Experience acceptable

Prior Experience
At least 3 years’ experience in an accounts environment required

Sage 50 experience essential

Skills and Competencies
Good interpersonal skills.
Highly organized and detail orientated.
Ability to prioritize workload and work to required deadlines.
Ability to maintain composure in stressful situations
Fluent knowledge of written and verbal English
Ability to work independently as well as in a team environment
Good working knowledge of Sageor other accounting Software packages
Proficient knowledge of Word
Advanced knowledge of Excel

What we offer:  

We offer a friendly and supportive culture that puts people first. We provide a competitive compensation and benefits package including 6% pension contribution, private medical insurance, sick pay and income protection insurance, life assurance and eyecare voucher scheme.

Theradex is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment.

This job does not offer company sponsorship